A. A request for a local business preference along with any necessary documentation establishing that a party is a local vendor must be submitted to the purchasing agent in writing in conjunction with the delivery of the vendor proposal or bid.

B. A responsive proposal or bid from a local vendor will be deemed the lowest proposal or bid if the total cost is no more than five percent greater than the lowest responsive proposal or bid from a nonlocal vendor.

C. The local vendor preference shall not exceed the sum of twenty-five thousand dollars. For example, if a nonlocal bidder bids six hundred thousand dollars for a procurement and a local vendor bids six hundred thirty thousand dollars (within five percent of the nonlocal bid), the contract will be awarded to the local vendor in an amount not to exceed six hundred twenty-five thousand dollars. A local vendor who cannot honor the cap on the bid preference may withdraw its bid at any time prior to acceptance.

D. The City may reject an award of a contract subject to a local vendor preference if the preference would result in a contract exceeding budgeted or legally available amounts. (Ord. 18-03 (part), 2018)