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A. All requests for a special event permit shall be made on a special event application prescribed by the City. The applicant shall submit the permit fee with the completed application. Application materials are available at City Hall and online at the City of Moab website, and must be completed and submitted to the Special Events Coordinator according to the guidelines below unless otherwise approved by the Special Events Coordinator upon a showing of good cause:

1. Not less than ninety days prior to the scheduled opening of any Level I or Level II event; or

2. Not less than seven days prior to a speech event.

3. Level II events may apply no earlier than one year prior to the requested date of the event.

B. All event applications will be reviewed to determine if the applicant has provided sufficient plans (including proof of financial responsibility and other licenses), equipment, personnel, and facilities to provide for the safe and orderly conduct of the event without imposing an unreasonable burden on public services, other businesses, or adjacent residents. Depending on the type and size of the event, the Special Events Coordinator may require the applicant to submit additional documentation prior to review by SERC, which may include but is not limited to:

1. Proof of financial responsibility, which may include damage deposit(s), a performance bond, and/or liability insurance sufficient to cover anticipated risks;

2. A transportation and traffic control plan showing parking, ingress/egress routes, pedestrian access, and emergency access;

3. A staffing and security plan, which shall identify and describe numbers and types of security personnel, emergency medical services (EMS) and/or fire personnel, other staff, support facilities, and the like;

4. A facilities plan showing power, lighting, public address, stage, restrooms, waste disposal, water facilities, vending, and other facilities needed for the event;

5. Proof that the applicant has obtained (or will obtain by the date of the event) any other applicable governmental permits or licenses needed for the event, including, but not limited to: sales tax licenses, alcohol licenses, access permits, and/or food service permits from the Southeastern Utah Health Department;

6. If applicable, a statement of authorization from the special event sponsor identifying all vendors intending to conduct business on the premises of the special event; and

7. Any other information deemed necessary by staff for review of the event.

C. Upon receipt of a complete special event permit application and the permit fee, the Special Events Coordinator shall schedule the application for review by the SERC. The SERC shall review and shall have the authority to administratively approve, approve with conditions, or deny the following applications:

1. Level I applications and renewals; and

2. Level II applications for renewals with no substantial changes from the previous year’s event.

D. Where an application is not subject to approval by the SERC, it shall review the matter and provide an advisory recommendation to the City Council.

E. The City Council shall review and approve, approve with conditions, or deny the following applications:

1. Applications for new Level II events; as used herein, a “new Level II event” shall mean any Level II event being proposed for the first time;

2. An event renewal of a Level I event that now qualifies as a Level II event;

3. Level II event permit renewals where material elements of the event have substantially changed from the previous application; and

4. A Level II event which was not renewed for a period exceeding one year.

F. The Special Events Coordinator shall promptly notify the applicant of the SERC recommendation to Council and of the date the application will be scheduled before the City Council. The application shall be heard at a duly noticed public meeting. The City Council shall review the application for compliance with the standards set forth in this chapter.

G. Conditions required as part of the approval of an event permit may include, but are not limited to:

1. Restrictions on duration or hours of operation;

2. Restrictions on total attendance;

3. Limitations on vending or alcohol sales;

4. Limitations on parking, participant transportation, ingress/egress;

5. Limitations as to noise, dust, glare, or sound amplification;

6. Security, EMS, or other public safety measures;

7. Insurance, damage deposits, or other financial guarantees; and

8. Other measures which may reasonably provide for public health, safety, and welfare in connection with an event.

H. For purposes of this chapter, a special event permit is not deemed granted until the Special Events Coordinator certifies in writing that all conditions of approval required prior to the event date have been satisfied.

I. A special event permit issued under this chapter is specific to the permittee, and may not be assigned. Any purported assignment shall result in the permit being deemed void. (Ord. 18-15 § 3, 2018)